The Big West Rotaract Conference is one of the largest gatherings of Rotaractors along the West Coast of North America! During this weekend-long experience, participants attend leadership development workshops, hear from inspiring speakers, network with Rotaractors from across the west coast and build new friendships at a variety of host social events.
The Big West Rotaract Conference is one of the largest gatherings of Rotaractors along the West Coast of North America! During this weekend-long experience, participants attend leadership development workshops, hear from inspiring speakers, network with Rotaractors from across the west coast and build new friendships at a variety of host social events.
REGISTER FOR THE FRIDAY NIGHT WELCOME EVENT NOW!
OCTOBER 25 | METROPOLITAN HOTEL VANCOUVER | 5:30 PM - 7:30 PM
Networking Event
Separate registration is available if not attending the full conference. Open to everyone.
Friday, October 25th, 2019
5:30 pm – 7:30 pm (Metropolitan Hotel Vancouver)
Conference
Saturday, October 26th, 2019
8:00 am – 4:30 pm (Harbour Centre)
Sunday, October 27th, 2019
8:30 am – 12:30 pm (Harbour Centre)
*Start and end times subject to finalization.
Networking Event
Metropolitan Hotel Vancouver
645 Howe Street
Vancouver, British Columbia
V6C 2Y9 Canada
Conference
Simon Fraser University
Harbour Centre Campus Vancouver
515 West Hastings Street
Vancouver, British Columbia
V8B 5K3 Canada
REGISTER FOR #BWRC19 TODAY!
CONFERENCE INFORMATION
REGISTRATION FEES
Super Early Bird
July 10 - August 15
Early Bird
August 16 - September 30
Regular
October 1 - October 21
All registration fees are in Canadian Dollars (CAD) and are subject to an additional $3.50 ticketing fee.
WHAT YOUR REGISTRATION INCLUDES
- Costs to cover the conference venue and materials
- Access to a fabulous networking event on Friday evening
- Big West Rotaract Conference shirt, pin and other swag
- Appetizers on Friday evening
- Light breakfast on Saturday and Sunday
- Lunch on Saturday
- An amazing experience that will leave you with memories to last a lifetime
- Costs to cover the conference venue and materials
- Access to a fabulous networking event on Friday evening
- Big West Rotaract Conference shirt, pin and other swag
- Appetizers on Friday evening
- Light breakfast on Saturday and Sunday
- Lunch on Saturday
- An amazing experience that will leave you with memories to last a lifetime
CONFERENCE PROGRAM
GETTING TO VANCOUVER & TRANSPORTATION
We recommend flying into Vancouver International Airport (YVR) and using the SkyTrain (light rail) of Vancouver’s transit service, Translink, to get Downtown to the conference venue, Simon Fraser University Vancouver Campus at the Harbour Centre, as well as to surrounding hotels. The Harbour Centre and Downtown Vancouver is accessible via a single SkyTrain from the airport, the Canada Line to the Waterfront station. Please note that ride sharing services (such as Uber or Lyft) are not available in the Vancouver area.
AIRLINE DISCOUNTS
Big West Rotaract has secured discounts with Air Canada, United Airlines and Delta Airlines for this meeting. Use these following discount/meeting codes when booking your flights to receive a discount (terms may apply; generally, the discounts range from 2-12% depending on the class of the fare booked):
Air Canada
644RXJ91
United Airlines
ZGGZ655439
Delta Airlines
NY2N9
Please contact us for any specific details on the terms of each airline discount.
ACCOMMODATION
Currently, there is no specific partner hotel for this conference, but there are many hotels and hostels within walking distance of the Harbour Centre. Please consider booking accommodations early to ensure optimal selection and remember most hotels allow free cancellation up to 24 hours prior to check-in.
Big West Rotaract highly recommends staying in the Downtown Vancouver area, but if staying outside of the downtown area is required, please consider proximity to the Harbour Centre downtown using public transit. Note that conference activities start early in the morning and finish with casual social activities near the conference venue that finish late in the evening.
NOTES FOR INTERNATIONAL TRAVEL
The 2019 Big West Rotaract Conference is the first Big West Rotaract event to be held outside of the United States of America. Please educate yourself about your eligibility to visit Canada and any specific requirements you may need by visiting the Government of Canada’s website.
Generally, citizens of the United States need a passport (or applicable enhanced driver’s licence or NEXUS card, depending on the point of entry) in order to visit Canada and no advance visa application is required.
FREQUENTLY ASKED QUESTIONS
The Big West Rotaract Conference is open to everyone. While the target audience is for Rotaract members, we welcome Rotarians and other young professionals.
If you’re interested in starting a Rotaract club, the Big West Rotaract conference can provide you the tools and training you need to make it happen.
Information regarding participation in our event from Interact club members will be available soon.
Big West Rotaract has a strict policy of no refunds for conference registrations, even in extenuating circumstances. However, conference registrations may be transferred to another individual for no fee.
If you have purchased a registration to the conference but are no longer able to attend, please contact us to transfer your registration. If you don’t have someone specific that you would like to transfer your registration to, our team may be able to help find someone.
Yes, you can purchase multiple registrations. If you don’t yet know the specific details of the members from your club that will attend the conference, you can put in “TBD” information in the registration form, and then contact us when you know the information, in the same way that any registrant could transfer their registration after purchasing.
Purchasing multiple registrations at our Super Early Bird rates ensures the lowest cost for your members to attend our event.
Group registration is available for groups of five or more registering at the same time. Group registration provides a $10 per registration discount and is only available on the Early Bird registration pricing. Registrations must be processed together on one payment.
Yes, tickets to the networking night on Friday October 25, 2019 will be available for purchase in the near future.
Conference participants who have purchased a full registration package will not need to purchase a separate registration for the networking night.
We welcome all local Rotarians, community leaders and guests at our networking event!
Registration fees for this event are charged in Canadian Dollars (CAD).
The Super Early Bird rate at $100 CAD is approximately $77 USD. The Early Bird rate at $130 CAD is approximately $100 USD and the Regular rate at $160 CAD is approximately $123 USD.
Some credit cards may charge a fee for foreign currency transactions. Please check with your card issuer regarding these fees.
There are multiple sponsorship positions available, and our team is excited to work with you! Please connect with us at [email protected].
CONTACT
Connect with the event organizer at [email protected].
Big West Rotaract is grateful that this years’ conference will take place on the traditional territory of the Coast Salish peoples and the xʷməθkʷəy̓əm (Musqueam), səl̓ílwətaʔ (Tsleil-Watuth), Stó:lō, Shíshálh (Sechelt) and Skwxwú7mesh (Squamish) First Nations.
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